The Hungry Moose Market & Deli is more than a grocery store — it’s a cornerstone of the Big Sky community. Our Moose Crew creates a warm, welcoming environment where locals, visitors, and second homeowners feel at home. We believe great customer experiences start with a supported, engaged, and happy team. When you join the Moose, you become part of a fun, collaborative workplace that values heart, teamwork, and growth.

Job Summary

The Housing & HR Coordinator plays a key role in supporting the Moose Crew by managing employee housing operations and providing hands-on HR and administrative support. This position works closely with the HR Manager, Maintenance, and Operations teams to ensure a safe, well-maintained living environment for employees and a smooth experience through onboarding and offboarding. The role requires someone who is organized, dependable, and people-centered — comfortable handling both administrative tasks and physical responsibilities such as furniture moving and housing inspections.

This role is busiest during the shoulder seasons (spring and fall), when move-ins, move-outs, and onboarding activities peak. It is a full-time, non-exempt position averaging approximately 36–45 hours per week, with seasonal fluctuations in workload.

What We Offer

35% employee discount at both Hungry Moose locations
Shift meals for eligible shifts
Group health insurance options (medical, dental, vision) after 60 days
Mental Health Reimbursement Arrangement (M-HRA) after 60 days
Dependent Care Assistance
Paid maternity and paternity leave
Paid Time Off (PTO) and Sick Time accrual
Matching 401(k) after one year (up to 4%)

Employee Housing Options Available

Job Duties & Responsibilities

Housing Placement & Administration

Coordinate employee housing placement, including roommate matching and unit assignments
Manage HOA (homeowners association) communications, documentation, and compliance requirements
Maintain current housing, property, and HOA records
Manage employee rental insurance policies, including enrollment, renewals, and record-keeping
Assist in identifying and acquiring additional housing properties as needed

Onboarding & Offboarding

Support onboarding of new employees, including housing leases and related documents, Slack setup, system logins, and employee certification enrollment
Meet with new employees upon arrival and assist with orientation and onboarding activities
Coordinate employee setup for systems, training, and required certifications (e.g., ServSafe)
Manage offboarding processes, including housing move-out coordination, documentation collection, and system deactivation
Communicate payroll deductions, housing charges, and related documentation to new and departing employees

Housing Inspections & Maintenance

Conduct move-in, move-out, and monthly housing inspections; document condition and flag issues
Perform minor/quick maintenance tasks and escalate larger maintenance requests to the maintenance team
Coordinate cleaning services as needed and document costs for potential security deposit deductions
Manage furniture moving and maintain housing inventory records
Assist with seasonal dump runs and large clean-out projects

Security Deposits & Financial Administration

Manage security deposit communication, tracking, and reconciliation in coordination with the Controller & HR Manager
Document and process tip distributions in accordance with company policy
Support house account management, including mailing and monthly statements in coordination with the Controller
Maintain accurate records for all housing-related financial transactions

Conflict Resolution & Employee Support

Address and manage housing-related conflicts and interpersonal concerns among residents
Coach employees, document issues, and follow up as needed in coordination with the Location Managers and HR Manager
Maintain professionalism, confidentiality, and fairness in all employee interactions

HR Support & Compliance

Support performance review processes, including scheduling, documentation preparation, and follow-up
Maintain organized personnel files and records in Gusto, ensuring accuracy and compliance
Manage employee certifications, including tracking renewal timelines and coordinating renewals
Provide compliance support and assist with HR audits as directed by the HR Manager

Required Qualifications

High school diploma or equivalent required
Proficient in Google Sheets, Google Docs, and Excel
Experience coordinating vendors, maintenance, or service providers
Ability to work independently with minimal supervision
Strong organizational, administrative and time-management skills

Preferred Qualifications

Experience working in seasonal or fast-paced environments strongly preferred
Experience managing employee or workforce housing
Previous experience in housing, property management, HR support, hospitality, or operations
Supervisory or leadership experience

The Ideal Candidate

The ideal candidate is organized, proactive, and people-centered. They are comfortable balancing administrative responsibilities with hands-on work and thrive in dynamic, seasonal environments. This person communicates clearly, handles conflict professionally, and genuinely enjoys supporting employees and building a positive community experience. They take initiative, follow through on tasks, and bring a calm, solution-oriented approach to day-to-day challenges.

Physical Requirements

Ability to perform essential job functions with or without reasonable accommodation
Prolonged periods of working at a computer and using standard office equipment
Ability to move between multiple housing units, properties, and business locations
Ability to occasionally lift, carry, push, or pull items such as furniture, supplies, or equipment (generally up to 50 pounds)
Ability to conduct inspections, which may involve standing, walking, bending, and reaching
Ability to assist with physical setup, furniture moving, cleaning coordination, and housing turnover tasks as needed

Background Check

Certain positions with The Hungry Moose Market and Deli may require a background check. When applicable, employment offers for those positions will be contingent upon successful completion of a job-related background screening, in accordance with applicable federal and state law.